Table Of Contents - 12/11/01

I. INTRODUCTION
A. Purpose
B. Mission of the Library
C. Description of the Institution
D. Selection Criteria
E. Responsibility for Providing Library Resources in Asheville
F. Responsibility for Selection of Library Materials

II. GENERAL COLLECTION DEVELOPMENT POLICY
A. Format of Material
B. Languages and Translations
C. Popular Reading
D. Leisure Reading
E. Housing Library Materials
F. Multiple Copies
G. Manuals and Other Professional Materials
H. Reference Collections
I. Online Databases
J. Document Delivery Services
K. Genealogical Materials
L. Weeding/Replacement
M. Gifts and Exchanges
N. General Fund
O. Challenged Materials
P. Teaching Aids

III. SPECIALIZED COLLECTIONS
A. Maps
B. Curriculum Materials
C. Special Collection
D. Reference Works
E. Government Publications
F. Periodicals
G. Web Site Selection and Cataloguing

IV. APPENDIXES
A. Directory of Departmental Representatives and Library Bibliographers
B. New Course/Program Consultation Form
C. Intellectual Freedom and Challenge to Library Materials Form

I. INTRODUCTION

A. Purpose
The Hunter Library Collection Development Policy is intended to assist the various library bibliographers and departmental liaisons in the selection of library materials. It assists the library bibliographers in the decision-making process regarding routine acquisitions of library materials, standing orders, gifts and exchange assessments, and in establishing priorities to guide decisions on preservation and deselection.The policy is directed primarily to the library bibliographers, Collection Development Librarian, and University Librarian and secondarily to the teaching faculty, students, and other members of the University. Others who may find it useful include the Western North Carolina Library Network, a resource-sharing network comprised of Western Carolina University, University of North Carolina at Asheville, and Appalachian State University; and institutions within the state and region. Information concerning the existing collection, collection guidelines, and curricular programs are provided for all academic departments.

B. Mission of the Library
Hunter Library's mission is to support the academic community in carrying out teaching, research activities, and university service programs. Hunter Library's primary role is to assist Western Carolina University students in becoming competent and contributing members of the information society. This mission is accomplished by facilitating access to information and by teaching skills which promote discriminating use of information.The Collection Development policy supports this mission by providing the students, faculty and the staff of the university with the materials needed to support the curricular needs of the university. The aim is to build a collection that supports the cultural and intellectual foundation of the disciplines taught in campus. In addition, the collection should provide the cultural and historical context of the scholarship pursued at the university. Priority will be given to the undergraduate curricula, followed by the graduate curricula. Since this is not a research collection, with comprehensiveness as an aim, faculty research needs will be supported for as long as there are sufficient resources. The library will not purchase extensive in-depth materials for specific theses topics for graduate students or for short-term research projects of teaching faculty. When possible, interlibrary loan or document delivery will fill such specialized needs. While the library is open for public use, its collection is not designed to support community needs.The Collection Development Policy will take into consideration the fact that the Hunter Library is part of the Western North Carolina Library Network (WNCLN) as mentioned above. As a member of WNCLN, Hunter Library shares a computer catalog system with the libraries at Appalachian State University and the University of North Carolina at Asheville. Faculty, students, and staff may borrow materials from those libraries and generally receive them within two working days.

C. Description of the Institution
Western Carolina University is one of the sixteen public senior institutions of the University of North Carolina. It is a comprehensive university, offering programs of study at the baccalaureate, master's, doctoral, and intermediate levels. The university comprises four undergraduate colleges - Applied Sciences, Arts and Sciences, Business, and Education and Allied Professions - and a Graduate School. The undergraduate colleges offer programs leading to the Bachelor of Arts, Bachelor of Fine Arts, Bachelor of Science, Bachelor of Science in Business Administration and Bachelor of Science in Education. The Graduate School offers the Master of Arts, Master of Arts in Education, Master of Arts in Teaching, Master of Business Administration, Master of Health Sciences, Master of Physical Therapy, Master of Project Management, Master of Public Affairs, Master of School Administration, Master of Science, the Education Specialist, Master of Fine Arts, and Doctor of Education degrees.

D. Selection Criteria
The chief factors considered in selecting all library materials, are:

• Relevance of the subject matter to the curriculum
• Potential use of the work by students and faculty
• Appropriateness for meeting the curriculum-related research needs of faculty
• Quality of scholarship or literary merit as determined by bibliographic aids and review sources
• Accuracy of information and data
• Timeliness or permanence of the material
• Reputation of the author or publisher
• Quality of the physical product
• Availability of other library materials on the subject
• Availability of the same material in the WNCLN network
• Inclusion of the work in important bibliographies and indexes
• Language
• Cost. Decisions regarding expensive purchases (currently this is set at $250 per item) are made considering current and anticipated needs and the availability of funds. Decisions are made on a case-by-case basis
• Format (accessibility of the information)

E. Responsibility for Providing Library Resources in Asheville
Western Carolina University offers, on the campus of the University of North Carolina at Asheville, a broad range of courses at the advanced undergraduate and graduate levels, particularly in the areas of education, business administration, human resource development, nursing and health sciences, public affairs, manufacturing and electronics engineering technology, and criminal justice. Under an arrangement mandated by the staff of the North Carolina Board of Governors, Western Carolina must provide library materials to support its courses and programs offered on the Asheville campus. Since UNC-A is a resident-credit site for the Cullowhee campus, Western Carolina must provide resources to support courses offered in Asheville and house these resources at the Asheville campus.Therefore, each year funds are allocated to purchase library materials that will support Western Carolina courses and programs taught in Asheville. Selection for these materials is a product of the cooperation between the staff of D. Hiden Ramsey Library at UNC-A, WCU faculty and the Coordinator of Collection Development at WCU.

F. Responsibility for Selection of Library Materials
Building the library's collection is the product of cooperative work between the library and the academic departments. For that purpose the library appoints bibliographers and the departments appoint representatives, the departmental liaison. Responsibility for the selection of materials and for the appropriate expenditure of resources rests with the bibliographer. All selections will take place in consultation with the Collection Development Coordinator, the Serials Coordinator and the Reference Coordinator, as appropriate.

Role of the Bibliographer:A librarian is appointed to each academic department to ensure that the library and its resources reflect the programs and curricular needs of the department. Each bibliographer will be familiar with the collections to which he/she has been assigned. This familiarity includes:

• Knowledge of the collection's weaknesses and strengths,
• Knowledge of the many different formats in which materials in the discipline are being published,
• Knowledge of the journals to which the library subscribes,
• Knowledge of curricular requirements in the department, and trends in the discipline,
• Familiarity with the major divisions and categories of the discipline

To carry out its charge the bibliographer will:

• Peruse influential journals in the discipline
• Read book/media reviews on a regular basis
• Utilize the bibliographic services provided by the library, e.g., YBP slips and Choice cards.

The bibliographer should select titles for the collection based primarily on their quality and relevance to the programs and curriculum it is meant to support. The selection process should strive to maximize the budget in selecting the most appropriate items, keeping in mind that in general the materials available in the market will outstrip the resources available to the library. Although the teaching faculty's requests for library materials are one of the most important measures of the types of material on demand, the bibliographer should exercise leadership and initiative in procuring resources for the library. The ultimate objective is to create a collection that contains high quality materials that, first, support the instructional program and that, second, support the research needs of the university.

Role of the Departmental Liaison:The departmental liaison is the principal contact with the library on collection matters. Working with the bibliographer, the liaison has the responsibility for ensuring that the library is aware of the library resources that are critical to support its programs.The role of the departmental liaison is critical to the department and to the library. In order to effectively carry out this role, the departmental liaison should:

• Be knowledgeable about the department's academic programs and offerings and understand the current and future library needs of each
• Maintain appropriate level of communications with his/her faculty colleagues to determine library needs and to keep them informed about the status of library collections
• Be familiar with the strengths and weaknesses of the collections
• Be knowledgeable about the library's collection development policy
• Be active in the process of selecting titles needed to support the needs of his/her department
• Bring collection issues and needs to the bibliographer

In order for the cooperative venture between the bibliographers and the departmental liaisons to be a fruitful one, it is necessary that both the bibliographer and the respective liaison strive to establish a rapport and communicate with one another over the course of the academic year. The bibliographer and the liaison should consult each other about trends in the department and the discipline, about the suitability of questionable titles, and about the usefulness to the department of different formats in which materials are being published. The bibliographer should advise faculty about new titles appearing in the market that may be relevant to their teaching and/or research.

II. GENERAL COLLECTION DEVELOPMENT POLICY

A. Format of Material

1. Balance between formats:
   The library strives to build a balanced collection among the many different formats. For this purpose the library sets guidelines on expenditures for the different formats.
2. Books:
   Books are acquired for all disciplines. They are acquired through vendors, who purchase the materials from trade, professional, and university press publishers, and through standing orders and by direct purchase from the publisher. The library currently does not have a book approval plan, but instead receives notification slips according to a subject profile which has been defined by the library.
3. Serials:
   The library will collect serials in all areas of the curriculum. In order to best supply curricular needs, the serial collection will be in many different formats. [See Periodical collection development policy].
4. Loose-leaf Materials:
   Both the Reference and the Serials departments subscribe to a small number of loose-leaf and update services.
5. Textbooks:
   With the exception of the textbooks adopted by the North Carolina State Department of Public Instruction and which are located in the Curriculum Library, the acquisition of textbooks is discouraged. Exceptions are made for those subjects for which textbooks provide the best coverage of a subject, or when the work itself is of a seminal, historical, or other significant nature. Required textbooks for courses are not purchased by the Library.
6. Reprints:
   Reprints are evaluated in the same manner as other book requests.
7. Dissertations and Theses:
   Dissertations and theses are acquired on a selective basis, usually at the request of a teaching faculty member. One copy of all master's theses from Western Carolina University is acquired and is cataloged for the General Collection.
8. Paperbacks:
   For as long as they are cheaper than hardbacks , paperbacks will be selected whenever the price difference is significant. Paperbacks are normally bound before being added to the collection.
9. Microforms:
   Monographic microforms are acquired selectively, i.e., when originals are not available or are too expensive. Serials microforms are regularly purchased with regard to price, space, and usage considerations, as well as to fill in gaps in the library's serials holdings.
10. Maps:
    The library will collect maps, atlases and other related materials [See Map collection development policy]
11. Pamphlets:
    Pamphlets are acquired very selectively. Preference is given to free items.
12. Art Works:
    Not collected.
13. Photographs:
    Not collected (with the exception of Special Collections).
14. Posters:
    Not collected.
15. Musical Scores:
    Musical scores are acquired selectively to support instructional courses. Musical scores in parts (performance scores) are not collected.
16. Plays:
    Plays are acquired selectively to support instructional courses. Play text in parts (sides) are not collected.
17. Sound Recordings:
    Sound recordings are collected selectively in compact disc format.
18. Audio-Visual Materials:
    All non-print media and multimedia formats are acquired selectively. Traditionally, 15% of the monograph allocations have been used as the benchmark for non-print resources. Considering the issues of durability, scope, cost, stability and quality of many non-print materials this benchmark will be kept in place. This benchmark also serves the library's desire to build a balanced collection.
19. Spoken Recordings:
    The library recognizes that a number of valuable titles exist in the form of spoken recordings. A large number of spoken recordings on the market simply duplicate our book collection or are not suited to a university library. The library will collect audio titles that meet the following criteria:
    • The spoken recording is a primary source, e.g., oral history, and;
    • It supports the curriculum and;
    • The audio format enhances the work, e.g., poetry, plays, etc.
20. The current electronic media of choice is DVD.
21. Emerging Formats and Technologies:
    Given the rapid pace of technological change the library has to exercise caution and judgement in the process of adding items in new media/formats to its collection. These items may require hardware that may not be present on campus, thereby increasing costs. But in recognition of the fact that new media/formats will continue to emerge and that they will contain valuable information, the library will adopt them when they meet the following criteria:

• If the library can afford the new technology, and
• The new format is deemed to have a good chance of success, and
• The campus adopts the technology, or
• When early adoption of the technology will take place in cooperation with another unit on campus.

• Electronic Resources:
  Examples of electronic resources include, but are not limited to, numeric data files, bibliographic files, text files, graphic/multimedia files, etc. [For web sites see Web Site Selection and Cataloging Policy]
• Vertical File Materials:
  Not collected.
• Test and Training materials:
  Not collected.

B. Languages and Translations
Preference is given in all selections to English editions or to those works translated into English. Exceptions include, but are not limited to, works intended for the Modern Foreign Language program.

C. Popular Reading
The library has a number of funds dedicated to the purchase of titles that may be incidentally used for entertainment purposes, e.g., the General and the Current Fiction funds. Selection of titles bought from these funds will be based on the following criteria:

• books that are award winners, e.g., Pulitzer;
• titles that meet a high quality (it has to have literary merit, i.e., received positive reviews, its author(s) and/or publisher are reputable);
• its content has to have some permanence, and
• it has to be marketed at a reasonable cost.

D. Leisure Reading
The library may choose to build a leisure collection dedicated specifically for entertainment, containing materials such as mystery novels, science fiction, spy novels, romance novels etc. Generally this collection will be supported by donations, such as from the Friends of the Library. Technical processing will be kept to a minimum sufficient to make the collection viable, to minimize the financial impact on the library. The provisions instituted to build and maintain the Leisure Collection can be found in the Appendix (under development).

E. Housing Library Materials
The library will not purchase materials to be housed outside of the library.

F. Multiple Copies
Insofar as the library's funds do not permit the purchase of all materials needed for teaching, extension and research, multiple copies will be acquired in accordance with the following criteria:

1. The primary reason for multiple copies of individual titles will be multiple demand and heavy, continuous use.
2. Multiple copies will not be acquired solely for the sake of preservation except for selected materials maintained for archival purpose in the Special Collection Unit.
3. Past policies and historical circumstances will not be considered as a justification for new and continued purchase of multiple copies.
4. The cost of any given publication together with the financial situation of the library may be the overriding factor in applying these guidelines and in making multiple copy decisions. Only a small portion of the budget should be expended for multiple copies; normally the library will not purchase more than two copies of any given item.
5. Duplicate publications received as gifts or on exchange will be considered for addition to the collection on the same terms that materials which must be purchased are considered. Duplicates which are received due to vendor error will be returned to the vendor. Duplicates received which were missed in the pre-order search process will be considered as a second copy if the need is justified. If a second copy is not needed, we will offer the book to UNC-Asheville.
6. Paper is the preferred format whenever monograph titles are available in multiple formats. However, for departments that have substantial distance education programs, duplication on various formats, such as in ebooks, may be warranted. The decision to select ebooks instead of paper equivalents will rest with the bibliographer, who will take into account the budgetary implication of the decision.
7. Since the university offers courses at UNC_Asheville, occasionally duplicate copies are ordered. One of the copies is kept at the UNC-Asheville library, though Hunter library retains ownership of the copy.

G. Manuals and Other Professional Materials
Professional materials such as manuals that are used by library professionals, but not added to the
collection for public use will not be purchased from the materials budget, but rather from supply funds.

H. Reference Collections [see Reference policy]
Each subject collection has a supporting reference section. Works that are considered general in nature are acquired for the General Reference Collection. Every effort is made to ensure that the reference collections are current in content and reflect the principal reference sources for each discipline.

I. Online Databases [see Electronic Media policy]
The library provides access to several online databases. Because of the rapidly changing nature of this resource, constant review is needed to insure that the databases meet the needs of the students and faculty.

J. Document Delivery Services
Inter-Library Loan Service
Interlibrary Loan should serve as an adjunct to, not a substitute for, collection development. No student should have to depend on Interlibrary Loan exclusively in order to obtain materials needed for an assignment.

Full Text Articles
The purpose of this service is to supplement the serials collection with titles that are of value for research, but which are used seldom enough to render subscription costs uneconomical. [See Periodical Collection Development Policy for details]

K. Genealogical Materials
The library does not actively collect materials of a strictly genealogical nature, nor does it have a separate section devoted to genealogical research since they do not support the curriculum.

L. Weeding/Replacement
Weeding involves the removal from the collection of materials to be discarded. The most obvious value of weeding materials is increased convenience for the library user. An item or group of items is considered for weeding when it is no longer relevant to the library's programs as defined in the subject statements, when it is redundant in the collection, when its contents are obsolete, or when its physical condition makes it unusable. Additional benefits to be gained through weeding include the increase in the availability of stack space for current and future growth of the collection, a higher proportion of materials that interest patrons on the shelves, and economy and efficiency in the use of time by library staff. In view of the fact that this is not meant to be a research collection, failure to weed materials can diminish the vitality of a collection.Replacement involves the acquisition of materials previously held. Primary responsibility for weeding/replacement decisions lies with the Coordinator of Collection Development in conjunction with the subject bibliographers. Teaching faculty will be consulted when appropriate. Criteria for weeding/replacement of material include:

Replacement:

1. Missing Materials:
   Materials missing in inventory after one year will be withdrawn from the catalog. Replacement is dependent upon the material's meeting the current selection criteria, availability, and value compared with purchasing newer titles.
2. Materials Lost and Paid:
   Materials which have been lost by patrons and paid for are withdrawn from the catalog. Funds collected are reinvested into the collection.
3. Materials Long Overdue:
   Materials never returned and not paid for are withdrawn from the catalog. Replacement is dependent upon the material's meeting the current selection criteria, availability, and value.
4. Physical Condition:
   Materials deselected because of poor condition will be replaced if they meet the selection criteria, if they are available, and if budget permits. If a replacement copy is not available for an item still needed in the collection, every effort should be made to preserve the item.
5. Later Editions:
   Replacement by later edition depends on subject matter, length of time between editions, circulation, or extent of revision.

Weeding:

1. Obsolescence of Information:
   Materials that contain obsolete or erroneous information and do not retain some historical, seminal, or research value should be weeded. This factor is particularly applicable in rapidly changing fields such as technology, health care and the sciences.
2. Multiple Copies:
   Excess multiple copies of seldom used titles should be weeded. The copy or copies in the best physical condition are usually retained.
3. Government Documents:
   Depository items, except when superseded, per Federal Depository Policy may be reviewed for discard after five years. Discarding will be done in accordance with the Government Printing Office guidelines set out in Instructions to Depository Libraries.
4. Superseded Works:
   Works superseded or cumulated in more comprehensive publications should be discarded.
5. Standing Order Review:
   Ongoing and continual review of recent as well as longer- term standing orders is an important component of a weeding program. Reasons for canceling standing orders may be identical to those for weeding other materials: lack of space, infrequent use, replacement in another format, reduced programmatic relevance, obsolescence, and poor physical condition. Other reasons for canceling standing orders are declining quality and the high cost of maintaining the subscription because of inflation.

M. Gifts and Exchanges
The Library will accept donations of library materials and monetary gifts designated for the purchase of library materials in accordance with the following criteria:

1. Publications received as gifts will be evaluated by the same standards that apply to new materials being selected. Nothing will be added simply because it is "free", since all additions involve processing and storage costs. Each item added should enhance the intellectual value of the collection.
2. The library has the right to decide whether donations will become its property of whether the items will be sold, as deemed appropriate. Decisions will be made by the Collection Development Librarian in consultation with the respective bibliographers. The library will not accept gifts with conditions as to their disposition or location (except with permission of the University Librarian) Items not needed will be disposed of through the surplus property procedures of the state of North Carolina.
3. The library is free to dispose of unneeded publications.
4. Normally, the library will not accept added copies of materials already in the collection.
5. Appraisal of gift materials is the responsibility of the donor. The library does not appraise gifts.
6. Gift materials requiring continuing obligations on the part of the Library will not be accepted without serious consideration of the library's ability to keep the materials up-to-date.

N. General Fund
The general fund has a number of purposes. Among these are to buy interdisciplinary titles, to purchase titles that are of intellectual interest to the community but not directly relevant to any one department and allow for some flexibility in case valuable resources become available in the market, etc. All titles purchased from this fund will abide by selection criteria articulated in the collection development policy.

O. Challenged Materials
The Library welcomes expressions of opinions from the public concerning materials selected or not selected for inclusion in its collections. Requests to add or remove Library materials will be considered within the contexts of the principles affirmed in this document.Persons who wish to request the reconsideration of Library materials must complete and sign a "Request for Reconsideration" form, which is available at the Library's circulation desk. The form must be completely filled out thus assuring the library staff is able to follow up for clarification and that the patron's concern will be addressed by the appropriate library staff. Anonymous phone calls, rumors, or voiced concern will not be honored-action will only occur after the signed "Request for Reconsideration" form is returned to the Library.Once a completed "Request for Reconsideration" form is returned to the Library, a Task Force will be convened to review the challenge and a formal investigation will be undertaken . For materials already in the collection, the material in question remains in the Library's collection while the review is underway.

Procedures:
The staff member who initially selected the item reviews the item on the basis of the Collection Development Policy and reports to the Task Force. If that staff member is no longer working at the Library, their replacement will perform this duty.The Collection Development Coordinator reviews both the objection and the response. The Collection Development Coordinator submits his/her written recommendation to the Task Force for review and forwards a written response to the complainant.Further appeals can be made to the University Librarian.

P. Teaching Aids
It is the individual department's responsibility to purchase and collect teaching aids. For example, maps used for classroom instruction only, or videos selected with the explicit intent of supporting teaching are not the responsibility of the library.

III. SPECIALIZED COLLECTIONS

A. Maps

INTRODUCTION
The Map Room was established to service the cartographic information requirements of the University. Its primary responsibility is to meet the needs of the university clientele. To meet these needs the Map Room must include a well-rounded collection of worldwide maps and atlases, geospatial data, and related reference materials. Collection emphasis will be on post-1900 materials of North Carolina and the Southeast.

FORMATS
The following types of cartographic materials will be collected.

1. Sheet maps. Both topographic and thematic maps as single sheets and as sets.
2. Atlases. General world atlases; US state atlases; national atlases; thematic atlases.
3. Geospatial Data. Geospatial data in raster or vector format.
4. Globes. A representative selection of physical and political globes.
5. Plastic Relief Maps. A limited number of plastic relief maps of mountainous areas.
6. Aeronautical Charts. Medium and small scale charts of the US that show topography.
7. Nautical Charts. Medium and small scale general bathymetric maps and nautical charts.
8. Reference and Support Materials. Gazetteers listing coordinates and/or names with descriptions; basic geographic and cartographic glossaries and dictionaries, and foreign language map terminology; selected cartobibliographies; bibliographies of mapping by government agencies; lists of addresses of cartographers, map publishers, map printers, map libraries, etc.; publications concerning mapping and related cartographic topics; catalogs, indexes, and price lists from domestic, foreign, and official mapping agencies and dealers; and a limited selection of items to assist map users, such as scale converters and mileage measurers.

MATERIALS NOT COLLECTED
The following types of materials are not collected: sets of teaching maps; wall maps; aerial photographs; satellite imagery.

REGIONAL PRIORITIES
Priorities by geographic region will be as follows:

1. North Carolina. Whenever possible any cartographic materials published on North Carolina will be acquired. Topographic maps will be acquired down to the most detailed scales. Thematic maps and atlases will be acquired when available for the state, regions of the state, counties, and cities. Unpublished cartographic materials, and geospatial data will be selectively acquired. Some historical materials will be collected.
2. Southeastern United States. Topographic maps will be acquired down to 1:24,000. Thematic maps and atlases will be acquired at statewide scales. Detailed coverage for some areas, states, counties and cities will be selectively acquired. A limited amount of geospatial data will be acquired.
3. United States. Topographic maps will be acquired down to 1:24,000. Thematic maps and atlases will be selectively acquired at statewide scales. Detailed coverage for some areas, states, counties, and cities will be selectively acquired. A limited amount of geospatial data will be acquired.
4. Canada and Mexico. Topographic maps will be acquired down to 1:250,000. Thematic maps and atlases will be selectively acquired. Detailed coverage of some areas and cities will be selectively acquired. A limited amount of geospatial data will be acquired.
5. North America. Most thematic maps and atlases will be acquired. A very limited amount of geospatial data will be acquired.
6. Central and South America and the Caribbean. Topographic coverage will be acquired down to 1:250,000. Regional and nationwide thematic maps and atlases will be acquired selectively. Detailed coverage of some countries, areas, and cities will be selectively acquired. A very limited amount of geospatial data will be acquired.
7. Europe. Topographic coverage will be acquired down to 1:250,000. Regional and nationwide thematic maps or atlases will be acquired selectively. Detailed coverage of some countries, areas, and cities will be selectively acquired. A very limited amount of geospatial data will be acquired.
8. Africa, Asia, and Australia. Topographic coverage down to 1:1,000,000. Regional and nationwide thematic maps and atlases will be acquired selectively. Detailed coverage of some countries, areas, and cities will be selectively acquired. A very limited amount of geospatial data will be acquired.
9. World, Polar Regions, Oceans, Ocean Islands. Topographic and thematic maps and atlases will be selectively acquired. A very limited amount of geospatial data will be acquired.
10. Moon, Planets, and Space. Topographic and thematic maps and atlases will be selectively acquired. A very limited amount of geospatial data will be acquired.

TRAVEL/RECREATIONAL COLLECTIONS
Recreational guides for North Carolina and especially western North Carolina will be acquired. A file of free tourist information, obtained from various tourist information offices, will be maintained for the US and selected countries.

MULTIPLE COPIES
Duplicate copies will be acquired only of those items that have extremely heavy and constant use. A minimum of one duplicate copy of all North Carolina topographic maps will be acquired.

REPLACEMENT
Materials that are damaged or lost will be replaced if appropriate.

WEEDING
So that a historical perspective can be maintained, some older materials pertaining to North Carolina and the Southeast will not be withdrawn. Other materials may be withdrawn for the following reasons: poor physical condition, obsolete information, multiple copies, or replaced by a newer edition. Depository items will be weeded in accordance with GPO guidelines.

B. Curriculum Materials

INTRODUCTION
The Curriculum Materials Center supports the Education curriculum of the university. It supports elementary and secondary methods and practicum courses, as well as children's and young adult literature courses taught at the institution. Priority is given to materials that support course work preparing students to meet requirements of education degrees and credentials. It also serves as a model of a typical public school resource center.

FORMATS

1. Textbooks
   A selection of textbooks adopted by the State of North Carolina, Department of Instruction in all subjects and at all grade levels, kindergarten through grade twelve, in which the College of Education and Allied Professions prepares students to teach will be acquired. Teachers editions will be acquired comprehensively, while student editions and other support material will be acquired selectively.
2. Curriculum Guides
   The Standard Course of Study and the Competency Based Curriculum Guides from the State of North Carolina from birth through grade twelve are collected comprehensively. Standards and guidelines produced by professional organizations are collected selectively. Preschool through grade twelve curriculum guides from other state, regional or national levels are selectively acquired.
3. Professional Materials
   A selection of idea, activity or guide books which support teachers in the classroom is collected and housed in the CMC. Books about educational research, theory or history are located in the general collection.
4. Children's Collection
   Books appropriate for infants through young adults are located in the collection. Award winners, honor books, notable and Appalachian regional books are collected comprehensively.
5. Reference Collection
   The newest editions of reference sources related to materials in the school curriculum or children's literature collections are included in the Reference collection. For example, that collection includes children's literature indexes and bibliographies, indexes and reviewing sources of audiovisual media and equipment, biographical information about authors and illustrators of children's literature and indexes to educational software. Kindergarten through grade twelve encyclopedias, dictionaries and thesauri are selectively housed in this collection.
6. Journals
   The Curriculum Materials Center does not collect journals or magazines for children. Journals that review children's literature and contain articles about creative teaching methods are located in the general periodicals collection.
7. Non-print Materials
   A representative sample of non-print materials is purchased for demonstration purposes and to provide resources that students use in lesson preparation. Examples include charts, science kits, puppets, study prints, games, video/audio cassettes, simulation games, transparencies, manipulatives, models, realia and educational toys. Computer software will be added if it accompanies a state-adopted textbook. Inclusion of new and emerging technologies that impact upon educational practices may be incorporated into the CMC when appropriate.
8. Government Documents
   Government publications from federal, state or local levels which support the North Carolina Competency-Based Curriculum Guides or that are appropriate for use in elementary or secondary school classrooms will be housed in the CMC.
9. Teaching Units
   Sample teaching units may be collected to help students develop their own teaching units. Student-produced units may be collected and labeled as such.
10. Standardized Tests
    Standardized diagnostic and other tests which directly support education courses will collected selectively based on faculty request.
11. Publishers' Catalogs
    Catalogs from educational publishers and distributors are collected to aid in acquisition of materials for the CMC or children's literature collections and as a resource for faculty and students.

GUIDELINES

1. Curriculum Correlation
   The material should be useful in meeting the objectives of the university's education courses and should be compatible with the North Carolina State Standard Course of Study.
2. Subjects
   Basic curricular subjects as stated in the North Carolina Competency-based Curriculum Guides issued by the North Carolina Department of Public Instruction, enrichment and remedial materials for those subject areas, interdisciplinary subject areas and materials developed for special populations (e.g. early childhood, learning disabled, hearing impaired) will be included in the collection.
3. Curricular Level
   The CMC collection contains media, textbooks and resources appropriate for infant programs, preschool, elementary and secondary education. College level textbooks are not collected.
4. Language
   The primary language of the collection is English. Materials to support the teaching of foreign languages are included as well as materials to support bilingual education and English as a Second Language( ESL).
5. Educational Currency
   The materials should reflect current trends in education and instruction.
6. Multi-ethnic/cultural
   The collection will include materials which reflect multiple ethnic, racial, religious, social and sexual characteristics. It should represent a variety of economic and geographic orientations as well as problems, aspirations, attitudes and ideas of our society.
7. Geographical
   Educational methods and approaches used in the United States and materials about the Appalachian region and North Carolina are emphasized. Materials from other states and countries are selectively collected.

DUPLICATES
Multiple copies or teaching sets will not be purchased.

WEEDING
In addition to general guidelines for weeding the following will also will be used:

1. Outdated materials.
2. Textbooks no longer on the state-adopted list and no longer needed in education courses.
3. Materials in outdated formats.

REPLACEMENT
Materials lost or damaged will be replaced if appropriate.

C. Special Collections

INTRODUCTION
The mission of Special Collections is to select and acquire primary research materials and ancillary documentation that support the academic community's teaching, research activities, and service programs; to arrange and describe the holdings; to provide physical access to the holdings and reference service for patrons; and to work towards preservation of the items. A joint purpose of Special Collections and the Mountain Heritage Center is the preservation of the regional heritage of western North Carolina and the Southern Appalachian area. Special Collections and the Mountain Heritage Center work cooperatively and are non-competitive in their missions. Special Collections acquires materials such as manuscripts, photographs, and rare books that document the history of the region. The Mountain Heritage Center collects artifacts, primarily three-dimensional, for the same purpose.

AREAS OF COLLECTING INTEREST
Based upon the identified curricular, research, and administrative needs of the University, Special Collections' primary areas of interest are

1. The natural and cultural history of the Southern Appalachia region. Within that context, particular attention is given to western North Carolina.
2. Cherokee Indian history and culture, with particular attention given to documenting the history of the Cherokee Nation east of the Mississippi River and to the Eastern Band of Cherokee Indians.
3. Works and papers of regional authors, defined as authors who by birth, residency, or through the content of their writings are associated with the Southern Appalachian region.
4. Materials documenting the history of Western Carolina University.

FORMATS ACQUIRED
Manuscripts.
The unit collects 1., papers from private individuals and families, such as correspondence, literary and other creative works, and legal documents, and 2.,records of corporations, businesses, or organizations.

Western Carolina University records.
The unit houses University records that document the history of Western Carolina University. Two copies of all University publications and ephemeral periodical publications issued by agencies of the University are collected. Special Collections is not charged as the University Archives. It is the responsibility of University departments to maintain their own records in accordance with North Carolina law. Records offered to Special Collections by University departments are selected according to the College and University Records Retention and Disposition Schedule issued by the Division of Archives & History and adopted by the administration of Western Carolina University. Any transfer of records from a University department to Special Collections requires the prior approval of the head of Special Collections and the University Librarian. All transfers must be accompanied by a list of the records' contents.

Books.
The unit houses the Special Collections books, a non-circulating book collection that requires high security storage and a stable environment. Books considered for inclusion with the Special Collections books include limited editions, signed copies, rare books or books that may prove difficult to replace, books of regional interest having a limited distribution, and rare subject collections in the areas of interest mentioned above.

Photographs.
Photographs (i.e. prints, negatives, and photographic postcards) are collected in the areas of interest mentioned above.

Ephemera.
The unit acquires ephemera such as brochures, pamphlets, posters, regional newsletters, musical scores, etc., in its areas of interest.

Vertical File Materials.
A newspaper clippings file of articles of regional interest is maintained based upon issues of the Sylva Herald, Franklin Press, and Asheville Citizen-Times.

Microforms.
Microform materials are housed in Special Collections if there is a prevailing reason (e.g. a unique set or a master copy).

Maps.
Regional maps of historical interest are acquired. The unit does not attempt to replicate the work of the library's Map Room.

Art Works.
Art works are not actively collected, although a limited number of art works which correspond to a manuscript collection or which have historical value to the University are housed in the unit.

Sound recordings are collected as part of the Western North Carolina Oral History Project.

LIMITATIONS
Location.
The unit does not accept donations with conditions as to disposition or location of the items.

Artifacts.
Artifacts are not acquired. Offers of artifacts are referred to the Mountain Heritage Center. For collections that have both manuscript materials and artifacts, a joint donation may be arranged with both Special Collections and the Mountain Heritage Center based upon each unit's policies.

Multiple copies.
The unit does not retain multiple copies of publications, and retains the right to dispose of unneeded publications.

Oral history.
All oral history interviews and support documentation, both audio and video as well as transcripts, must have release forms signed by the interviewees indicating their informed consent and indicating that the interview will be placed in Special Collections and open to the public. Individuals or organizations contemplating an oral history project with the desire of placing materials in Special Collections should first consult with Special Collections staff.

Offers outside the primary collecting interests.
The unit does not actively collect books, manuscripts, photographs, or other items that do not support the areas of interest specified above. Where conditions warrant, a donation may be accepted based upon the age, intrinsic value, uniqueness, and research value of the materials.

Donations based on faculty expertise.
The unit does not collect in areas of faculty expertise unless there is a long-term commitment from the appropriate college to have faculty with expertise in the area.

Photocopies.
Special Collections encourages the donation of original materials rather than photocopies or other reproductions. Photocopies and reproductions are considered on a case-by-case basis. In instances where photocopies or reproductions are accepted, the donation requires the same documentation as with a collection of original materials.

POLICY ON DONATIONS WITH RESTRICTIONS
Special Collections will not accept materials that are closed to the public in perpetuity. Prior to the donation all restricted materials must be designated with an opening date. No book collection will be acquired as a gift with the stipulation that it is kept together.

LOANS
Special Collections does not accept manuscript collections on indefinite loan. No manuscript collection will be acquired on loan unless it requires little or no processing time, has no restrictions placed upon its access or use, and has clearly defined guidelines on its future return to the owner or designated heir.No book collection will be acquired on loan.

DUPLICATE COPIES
Special collections does not endeavor to duplicate the library's general or reference holdings on regional history, Cherokee history, or other subject areas within it collecting interest. Duplicate copies are acquired only for preservation purposes or where they support reference assistance or aid in research use of the manuscript collections and other unit holdings.

REFORMATTING / REPLACEMENT
Materials that have become brittle or fragile may be reformatted into another medium to help with preservation. Materials that are damaged or lost, and for which a replacement copy exists, will be replaced if appropriate.

DEACCESSIONING
An item or group of items may be considered for deaccessioning when it is no longer relevant to the University's activities and programs as defined in the subject statements, when it is redundant in the collection, or when its physical condition makes it unusable.

APPRAISALS FOR TAX PURPOSES
Appraisal of gift materials is the responsibility of the donor. Special Collections staff cannot assist donors with tax advice on a donation or provide an appraisal. The staff can assist in locating a source for an appraisal.

D. Reference Works

INTRODUCTION
The Reference Department maintains an up-to-date collection of reference sources, e.g. encyclopedias, dictionaries, statistical sources, atlases, bibliographies, and indexes, which reflect the curricular and general information needs of the students, faculty, and staff of Western Carolina University.

GENERAL GUIDELINES
Linguistic: Priority is given to English language materials. Titles in a foreign language are selected only if they are superior to, complement, or cover an area not covered by the English works available.

Chronological: Currently published material has priority over retrospective titles. For most title, superseded editions are either withdrawn or transferred to the General Collection to retain historical coverage.

Level: Scholarly and authoritatively informational works, appropriate for use at undergraduate and graduate levels, are selected. Popular materials are generally avoided, unless they enhance an area not otherwise covered. Juvenile materials are not acquired.

Deselection: Outdated materials or titles no longer relevant to the university's curricula are removed from the Reference Collection.

Locations: Although this policy concerns the main Reference Collection, the Curriculum Materials Center, the Maps Room, and Government Documents also have reference collections.

TYPES OF MATERIALS

Almanacs, annuals and yearbooks:The latest editions are purchased. The geographic and subject coverage of these materials reflects and supports the teaching and research trends of the University.

Anthologies: A few anthologies reflective of and pertinent to the curriculum are maintained in the Reference Collection. Examples are Historic Documents, Annals of America, and compilations of literary criticism such as Contemporary Literary Criticism.

Atlases: (See also Gazetteers and place name directories): A representative up-to-date collection of the major, comprehensive world atlases is maintained. A selection of regional and thematic (e.g. historical, economic and linguistic) atlases is also included.

Bibliographies: General bibliographies on broad topics may be included in the Reference Collection. Those with a narrow scope, such as single author or subject bibliographies, are ordinarily not put into the Reference Collection. Exceptions are occasionally made for major authors or for topics in great demand or of current interest.

Biographical directories: Major works are included, as are current biographical works such as American Men and Women of Science and a selection of the "who's who" type of materials. Biographical dictionaries with a very narrow, regional, chronological or subject coverage are considered on their individual merits and on their potential usefulness in the Reference Collection.

Business and commercial directories: U.S. and international business, trade and commercial directories are collected selectively.

Career guides: The Reference Collection maintains a small, selective set of career guides and guides to resume writing.

Concordances: The Reference Collection includes concordances for only major works and writers (e.g. the Bible and Shakespeare).

Dictionaries, language: The objective is to acquire dictionaries covering most language families. Juvenile, concise, and pocket dictionaries are generally excluded.

English language dictionaries: An extensive collection of general, etymological, and specialized dictionaries of dialects, slang, synonyms, acronyms, abbreviations, and subject-related dictionaries is maintained.

Foreign language dictionaries: The Reference Collection includes dictionaries for most foreign languages.

Dictionaries, specialized: Specialized subject dictionaries that reflect the university curriculum are collected.

Digests of novels, plays, etc.: Materials of this nature are collected to reflect the curriculum.

Education directories (see also University and college catalogs): Numerous guides to undergraduate and graduate study are collected. Focus is on U.S. institutions, with very selective information about international educational institutions.

Electronic information retrieval services: The Reference Department maintains access to a wide variety of electronic information sources. These can be bibliographic, numeric, or full-text in nature. Most are online, accessible through the Web; a very few are in CD format. In some cases, print equivalents are maintained.Manuals and other publications such as bibliographic database guides and thesauri are collected for use in conducting online bibliographic searches. These materials are generally uncataloged and are housed in the public computer area.

Encyclopedias, general: The Reference Collection includes one edition of all the major English-language encyclopedias. Updated editions of major encyclopedias are purchased, one per year, in rotation.

Encyclopedias, specialized: The Reference Department maintains a large collection of specialized encyclopedias which reflect the programs of the University. Yearbooks for the encyclopedias are collected very selectively (e.g. West's Encyclopedia of American Law, McGraw-Hill Encyclopedia of Science and Technology).

Gazetteers and place name directories (see also Atlases): Up-to-date comprehensive
gazetteers and selected place name books are selected for the Reference Collection.

Genealogy: Not collected, except as appropriate for the curriculum (e.g. American history, North Carolina history, Eastern Band of the Cherokee).

Government documents: (see also Collection Development Policy on Government Documents) Depository government publications are added to the Reference Collection on a limited basis as determined by demand, use, or control factors. (e.g. Statutes at Large, North Carolina General Statutes, United States Reports, IRS Bulletins). A few purchased, non-depository government document items are added to the Reference Collection on an exceptional basis (e.g. Statistical Abstracts of the United States, the Government Manual).

Handbooks: Handbooks are collected only if organized so as to lend themselves to reference use.

Indexing and abstracting services: General, interdisciplinary and specific subject area indexes and abstracts are collected extensively. In the case of print indexes, both current and retrospective volumes are housed in the Ref/Index Collection. Indexes to individual periodicals are shelved with their parent titles in the periodicals stacks. Newspaper indexes are housed in the Ref/Index stacks. Duplication of print and online indexes is very limited.

Law: Reference maintains a collection of federal and North Carolina statutory and case law, along with accompanying digests and some commentary. Reference also has a small collection of specialized law sets for disciplines such as education or sport management.

Library catalogs: In addition to the published catalogs of major national collections, the Reference Collection houses selected catalogs of important specialized collections. Reference no longer collects in this area.

Periodical and newspaper directories and union lists: Bibliographies of periodicals and newspapers are collected extensively. These include guides to publications in specific disciplines, such as business or education.

Quotation books: Major English-language dictionaries of quotations, proverbs, etc. are selected for the Reference Collection. Quotation books with a narrow scope are very selectively collected.

Scholarship, fellowship and grant materials: A basic collection of scholarship, fellowship and grant materials is maintained.

Statistical yearbooks: A wide range of national and international statistical yearbooks is collected.

Style manuals: Current style manuals that serve as standards for their respective fields and are suited to the needs of writers are collected. Reference may purchase 2nd copies of heavily used style manuals.

Telephone directories: Directories for cities in North Carolina, non-NC cities within a 3-hour driving range, and small towns in western North Carolina are collected.

Travel guides: Recent editions of travel guides for selected countries are collected.University and college catalogs: Paper catalogs for colleges in the University of North Carolina System are collected.

SPECIAL CONSIDERATIONS
The Reference Collection is developed by the Head of Reference, in consultation with reference librarians, subject bibliographers, the Head of Collection Development, and the Head of Serials. Reference works are purchased from the reference budget or from departmental allocations. Gifts contribute to the collection only sporadically.

E. Government Publications

Government Documents Collection Development Policy

INTRODUCTION
The purpose of the Government Documents Unit is to provide access to and service for, government information as needed by faculty, staff and students of Western Carolina University and the 11th Congressional District. The collection supports the curriculum and research in all areas, from undergraduate level to the doctoral level.

FORMATS
All government publications are selected in the most appropriate available format, taking into consideration content, user preferences, and library facilities. Formats may include, but are not limited to paper, microfiche, maps and electronic formats. Increasingly access to federal information comes through links from the library catalog to federal agency web sites. New formats will be accommodated as feasible. When patron access to data is increased through a highly preferred format, the library may purchase data in the desired format. Posters, calendars and other miscellaneous formats are rarely selected.

COLLECTION PROFILE AND SELECTION STANDARDS
Libraries in the Western North Carolina Library Network (WCNLN) will build upon their strengths for the benefit of the network, while striving to meet local needs. Coverage of Government Printing Office's (GPO) "Core Collection List for Small Academic Libraries" will be achieved in the region. The "List of Classes of United States Government Publications Available for Selection by Depository Libraries" will be periodically reviewed to avoid unnecessary duplication, to make efficient use of available space, and to optimize coverage of available depository items. Methods of determining need includes the changing nature of WCU's academic mission and programs.

• Historical research purposes.
• Availability of information in other sources.
• Geographic area covered by the material.
• User interest.Citizen information needs.

SUBJECT SCOPE
Statistical data across all subjects, Education including Curriculum, Instruction and Special Education, Medicine including Health, Nutrition and Human Performance, Natural Resources including Forestry, Water Resources, Landscape Ecology and GIS, Biology including aquaculture, Geosciences including geology and geography, Executive, Judicial and Legislative documents needed across disciplines, Business including Economic Indicators, Marketing, Business startup and international trade, American history including military, Political Science and Social Science, Tourism including travel and outdoor recreation, Criminal Justice, Environmental Health including Industrial Hygiene and hazardous waste removal and Communications.

Geographical
The prime geographical area for collection is the Southeastern United States. There is also a great need for federal information on a national level.

Preservation
Historical runs of needed statistical data will be bound, as will legislative materials WCU has identified for retention. The Documents Librarian may decide to print and bind research data, from federal web sites that is in danger of being dropped from the web site. Lost and worn materials will be replaced as needed

F. Periodicals

INTRODUCTION
The periodical collection supports the information needs of students and faculty with both print and electronic resources. The collection should reflect the long-term emphases of the curriculum and give funding priority to those areas identified as priorities of the University. While the print collection is limited to a core of titles representing the foundations of each discipline, thus recognizing the importance of browsing in the process of discovery, the collection is complemented by electronic databases and document delivery. This model was devised in order to manage the financial implications imposed by the relentless serial inflation rate. This model provides some financial flexibility, while continuing to provide access to information.It is recognized that the undergraduate need for serials is limited. Articles supporting most of their needs are available electronically through aggregator databases, such as EBSCOHost, ProQuest, and Academic Universe and their equivalents. More specialized information needs of graduate students and faculty are supported by subsidized document delivery services. The core print collection provides ready access to the most important titles.

GENERAL POLICY
Formats - Periodicals are available in a variety of formats: print, microfilm, microfiche, electronic. The decision as to which format to purchase, and which format to be used for retention, will be made on a case by case basis considering the following:

• Cost
• User needs (e.g., distance education)
• Discipline (i.e., how a particular area uses periodical literature)
• Quality and "completeness" of the format
• Historical importance (i.e., some formats are more suitable for permanent retention than others)

1. Popular vs. Scholarly - In order to support the curriculum the library needs a collection of scholarly journals and a selection of relevant current awareness titles.Only those popular periodicals that provide support for academic programs will be purchased.
2. Multiple copies/Duplicates - Multiple copies of subscriptions will not be purchased except those needed on the UNC-Asheville campus. Duplication between formats (i.e., print and electronic) will be considered on a case by case basis. Every reasonable effort will be made to provide access to the web versions of periodicals that are included in the cost of the print subscription.
3. Weeding/Deselecting/Periodical Review - In order to maintain a viable print and electronic collection, there will be a rolling collection review project. Colleges will review the titles assigned to each department for possible deletions and additions at least once every 4 years (one College per year). Factors to consider in this review are:
   • Budgetary needs/restrictions
   • Changes in programs
   • Priorities in the departments
   • Periodical use data
   • Availability of electronic equivalents
   • Availability within the WNCLN
4. Document delivery options will be considered as a replacement for cancelled subscriptions. Weeding decisions will be made using the same criteria as for making selection decisions, balancing historical/archival importance with issues such as relevancy to the curriculum and space needs.
5. Gifts - See section concerning gifts in general Collection Development Policy.
6. Selection Criteria - In addition to the selection criteria listed in the general Collection Development Policy, the following will be considered: · The purchase of a subscription is a commitment of time and a new subscription will be retained for a minimum of 3 years after its starting date. · The title must be well established, appearing in standard indexing tools.
7. Newspapers - Are acquired selectively. Emphasis is placed on regional, state and major US and international titles.

GLOSSARY*

Serial - Publication issued in successive parts intended to be continued indefinitely.

Periodical - Numbered serial intended to appear regularly in parts and more often than once a year; usually collection of articles by several persons; usually paid annually, in advance.

Journal - Scholarly periodical.

Magazine - Nonscholarly or popular periodical

Newspaper - Daily or weekly periodical concentrating on current events, either in general or on a specific topic

*From "The Nature of Serials," in Managing Serials by Marcia Tuttle, JAI Press, 1996, p.5

G. Web Site Selection and Cataloging Policy

INTRODUCTION
In view of the fact that a considerable amount of scholarly information in made available through access to Web sites, the library will add relevant sites to the catalog. By making them available in the on-line catalog patrons will be able to access these sites within the context of their searches, and in the process selecting high quality sites that are appropriate for research. Bibliographers should keep in mind that by adding sites to the catalog the library will be giving them an implicit seal of approval. The library welcomes and encourages suggestions of sites to be added to the catalog from the university community. Suggested web sites should meet the following criteria:

GUIDELINES

1. Web sites to be considered for inclusion in the library catalog should:
   • follow all the collecting guidelines as represented by the currently approved collection development policy statement, individual subject statements and other related documents.
   • represent materials useful and important to a significant segment of the library's user community or reflect current academic needs.
   • be available in formats accessible through existing hardware in the library.
   • reflect the excellence, comprehensiveness, and authoritativeness expected of materials in other formats.
   • contain information that is accurate, current, and stable.
   • be maintained by an authoritative author who intends to continuously update the site and appears to be capable of doing so.
   • contain useful information themselves, such as comprehensive web bibliographies in a particular topic. Web sites that are primarily links to other sites should not be added to the catalog.
   • be accessible to WCU users with no charges or registration requirements. Sites that require user registration and/or charges must consider licensing considerations listed bellow.
2. The following process has to be observed in selecting and cataloging a web site:
   • Bibliographers must thoroughly examine every web site before submitting them to the Coordinator of Collection Development.
   • The Coordinator of Collection Development or a designee will examine the site again, before submitting it to cataloging.
   • Sites that require an access fee and/or a license agreement will be submitted to the Collection Development Committee for content review and budgetary considerations.
   • The cataloging department will add the site to the catalog.
3. Licensing considerations:
   Most producers of information in electronic format will restrict the use of their products through the use of license agreements. These agreements must be carefully reviewed before the product is purchased. The following should be considered as part of this review:
   • Where archiving is important, the license should include permanent rights to access the information paid for, in the event that the database is canceled or discontinued.
   • The agreement should reflect realistic expectations concerning the library's ability to monitor use and discover abuse.
   • The agreement should permit fair use of all information for non-commercial educational, instructional and research purposes by authorized users.
   • Access to products should not require individual passwords and/or user IDs, unless the information provider is able to link their access control mechanisms to the library's authentication infrastructure. Remote access should include explicit access for distance learning students, remote campuses, and all members of the University community regardless of physical location.
   • Definition of "authorized user" should include all on-site users of the library, as well as faculty, staff, and students.
4. The following criteria should be observed to deselect sites from the catalog:
   • The site has changed URLs and cannot be relocated or it has ceased to exist on the web. Identifying these sites is the responsibility of the three WNCLN cataloging units.
   • The site is no longer upgraded and its contents have become obsolete. Identifying these sites is the responsibility of the Coordinator of Collection Development.
   • The conditions for access to a site have changed. For example, a "free" site might change to a site that requires registration, subscription, license agreements, or per-use fees. All library staff members are responsible for reporting these cases to the Collection Development Committee, which will be responsible for assessing them.

IV APPENDIXES

A. Directory of Library Liaisons/Bibliographers

B. New Course/ Program Consultation Form

C. Intellectual Freedom and Challenge to Library Materials Form